School Council

School Council Elections

There are currently four executive positions open for School Council. The school is looking for a Chairperson, Vice Chairperson, Secretary and Communications Officer. Please review the job descriptions below. 

If you would like to nominate yourself or someone else for a role, please send an email to both Principal Phil Knafla at philip.knafla@pallisersd.ab.ca and Lisa Lewis at lmarielewis@gmail.com stating the name of the nominee and what position they would like to run for.

Nominations will be accepted until May 27, 2019 at midnight. The nominees will be posted online on May 28, 2019 with elections being held on June 2, 2019 at 7:00 pm.

All parents of Menno Simons Christian School students are welcome to nominate or run for positions. Remember, every parent at Menno Simons Christian School is a member of school council and is encouraged to come out and vote!

Chairperson

  • 2 year term (ideally alternating with Vice Chair)
  • Must be a parent of a student enrolled in the school unless no parent is willing to be nominated
  • Schedule and organize (together with other executive officers of MSCS School Council) the first school council meeting within 30 days of school start date
  • Schedule regular MSCS School Council meetings (minimum 4 per year)
  • Create and prepare agenda for meetings in consultation with Principal
  • Prepare and provide a report for Palliser Board summarizing the activities of MSCS School Council in the previous school year including a financial statement relating to money handled by the MSCS School Council, if any, by Sept 30th of the following year (in consultation with the Society Board)
  • Oversee the creation of MSCS School Council by-laws/operating procedures
  • Ensure roles and responsibilities are clearly defined
  • Ensure compliance with MSCS School Council by-laws/operating procedures and MSCS School Council regulations
  • Attend Society Board monthly meetings
  • Chair and maintain meeting decorum
  • Solicit input from all members
  • Stay informed about school board policy that impacts the MSCS School Council
  • Strive to ensure the diversity of the school community is represented on the MSCS School Council
  • Promote teamwork between the MSCS School Council, Society board, Principal and staff
  • Ensure minutes are recorded and maintained
  • Regular and ongoing communication with the school principal

Vice Chairperson

  • 2 year term (ideally alternating with Chair)
  • Must be a parent of a student enrolled in the school unless no parent is willing to be nominated
  • Support Chairperson in duties
  • Chair meetings, in the event the Chair is unavailable
  • Work with and support the chair in agenda preparation
  • Liaise with sub-committees to ensure continuity, good communication, necessary resources, processes are documented and succession plans are in place
  • MSCS School Council Bulletin Board design
  • Promote teamwork and assist the chair in the smooth running of the meetings
  • Keep informed of relevant school, society and school board policies
  • Prepare to assume the responsibility of Chairperson in the future

Secretary

  • 2 year term
  • Act as a recorder at each meeting and ensure the minutes accurately reflect the directions agreed to at the MSCS School Council meetings
  • Keep minutes, correspondence, records and other MSCS School Council documents (e.g. by-laws and operating procedures) filed in an orderly fashion and publicly accessible, in accordance with FOIP
  • Have a working knowledge of the operating procedures of the MSCS School Council
  • Ensure notices of meetings and other MSCS School Council events are distributed at least 10 days prior to the meeting or event
  • Provide minutes to MSCS School Council Executive, Palliser Trustee, Principal, and meeting attendees
  • Arrange for posting of minutes on Menno Simons Website
  • Ensure retention of meeting minutes onsite

Communications Officer

  • Assist the School Council in developing, implementing and evaluating a Communication Policy and Communications Plan.
  • Prepare School Council Newsletters and the School Council’s section of the School Newsletters.
  • In coordination with applicable groups/individuals, provide information for the School Council section of the School website to inform of the purpose and structure of the School Council, highlight activities and accomplishments of the School Council and to promote parental involvement.
  • In collaboration with society, evaluate, redesign and manage social media platforms for school families (Facebook, Twitter, website).
  • Ensure that the information in the School Council section of the parent’s handbook is updated annually.
  • Develop promotional material for the Annual General Meeting, special events, projects and programs and other School Council materials as directed by the School Council and in keeping with the School Council Communications Policy and the Communications Plan.
  • Collaborate with Alberta School Councils’ Association (ASCA) in obtaining templates and samples for promotional and other School Council materials.
  • Assist the Chair and the School Council by proofreading and editing reports, correspondence and other material, to ensure they reflect the School Council in a professional and consistent manner.
  • Develop communication strategies which facilitate two‐way communication between the School Council and the School Community (Surveys, discussion groups, social media).
  • Promote the School and its activities with the public (local media, community newspapers), as requested by the Principal.
  • Assess the effectiveness of School Council publications, distribution systems, etc. and recommend improvements.
  • Attend School Council meetings regularly.
  • Initiate, manage and maintain parent council email account.
  • Coordinate parent council communications the School Council Chair, Society and the School Principal as applicable.
  • Ensure the Menno Simons branding remains consistent with parent council communications.
  • Manage parent communication board to post relevant events, topics, feedback forms, etc.

Menno Simons Christian School Council

The Menno Simons School Council consists of parents, our principal, teachers and interested community representatives who work together to support and enhance student learning.  They provide a way for members of the community to consult with and offer advice to the principal and the Palliser School Board.  Our School Council aims to:

  • Focus on what is best for all students in the school
  • Consider the interests of all school stakeholders
  • Develop, maintain and reflect the culture of the school
  • Represent the parent voice in the school community

School Council Executive at Menno is set organized into three key positions.

Chairperson - their primary role is to work collaboratively with families and school administration to help organize programs and people. They actively encourage others to become engaged, chair school council meetings, coordinate the agenda with the Principal, and act as the official spokesperson of the school council. The chairperson also helps ensure there is regular communication with the community - much of this works in conjunction with the Society administrator. 

Vice-Chairperson - Their primary role is to be the contact point for the various committees in School council, to share tasks and support the Chairperson in their role, to help the council fulfill their responsibilities, and in the absence of the chair to communicate and preside at meetings in place of the Chairperson.

Secretary - The school council secretary typically acts as the recorder at each meeting, ensures the minutes are prepared accurately, and submit those meetings to administration or society for posting. They also support the chairperson in ensuring that communication is delivered in a timely manner in conjunction with administration and society.

Committees and Parents also play a key role.

Committees - Effective committee work helps make school council meetings brief and effective. Committees also enable the school council to accomplish much more. Committees are formed after initial school council discussion. Items requiring more lengthy discussion or research are assigned to a committee. Committees make decisions or recommendations, according to the mandate provided by school council.

Parents - all parents are a part of school council. They can encourage participation of the community, share their professional knowledge and expertise, volunteer and form committees to pursue areas of passion and support for the community, communicate information of interest to the school council, attend school council meetings while creating an inviting environment, and identify possible topics for agendas.

Our School Council Meeting Schedule is:

If you have further questions about School Council or how you can become involved, please contact Lisa Lewis at Lisamlewis@shaw.ca